There are plenty of factors that play a making or breaking role when it comes to organizing an event successfully. Audio visual equipment is one such element. Their right selection is the ultimate goal of every event planner and organizer.
If you fail to choose the right equipment for your event, you may face multiple issues during the event procession, which will not leave a positive impact on your audience. To help you choose the right ones, here are some valuable tricks and tips for using while choosing AV equipment.
Choose Speakers Considering the Event Area
According to experts, having a good speaker system can help you in making a difference at your events. This might be the last thing you may want if your audience struggles to hear what is being said from the stage.
To avoid such issues, you need to choose the best quality speakers, considering the space and the number of the audience. If you are organizing an outdoor event with a large audience, you must ensure that you have sufficient speakers to make it easy for all audiences to hear the speakers on the stage.
However, if you are organizing the event in a smaller space, you should also consider that the sound should not be too high. This will disturb the audience and will not serve your purpose effectively. Therefore, you should choose the speaker system in accordance with the event space and audience size.
Microphones With Clear Sound
Among audio-visual equipment, microphones are key for conveying the message of the event. Therefore, it is necessary to make sure they have clear sound so your audience can hear every word loud and clear.
Though wired microphones are considered great, you can also go for wireless ones as they make it easy for the speaker to move around during the presentation or while interacting with the audience.
Wired microphones with a large number of speakers can cause tangling or tripping to anyone. However, wired microphones will be the best option if you are going with a single speaker.
Soundboard With Capacity to Handle Maximum Inputs
Soundboard is an electronic console used to manipulate and combine audio signals before they route to the speakers. You can use them to manage the sound level and echo system to make your event a success.
You may find some venues empowered with soundboards, but it is not essential that they will work for you perfectly. Therefore, considering the number of external sound systems and microphones, you will need a reasonably sized soundboard that can handle multiple inputs.
Screens and Projectors to Fulfil Audience’s Needs
Based on the event format and venue requirement, you may need multiple screens for displaying content and presentations. For that purpose, you have the option to choose digital LCDs, LED panels, plasma monitors, or projection screens.
However, this also depends on the size of the audience, as you have to make it easy for each attendee to see clearly what is being presented. Using a projector or LED panels can help you cover a large number of audience as it allows you to scale up.
Though rare projection can also be a great choice as it provides the best quality images and visibility, it requires more setup space. So, you must choose the projection screens and projectors according to your event requirements.
Suitable Video Switchers
If you are going to stream multiple visuals throughout the event, you will need a suitable video switcher. A video switcher serves the same purpose as a soundboard does. Using the video switcher, you can make sure that the right video is being played at the right time.
Therefore, while choosing one, make sure that it has the capacity to deal with the number of devices you will be using throughout the event. Consideration of this aspect will help you run your event smoothly without any last-minute disturbances.
Another element that you should also consider is the wireless connectivity of your visual devices. This is essential, specifically when you are going to stream directly from the cloud. For that, you will need bandwidth to keep up the upload speed for the pause-less live streaming of the event.
Furthermore, you may also require a separate network to facilitate guests sharing the event on their social media. It is also essential for staff to manage things appropriately. So, consider a bandwidth that can help you facilitate the event in the best possible ways.
A wise selection of AV equipment always helps event organizers to accomplish their goals. The above tips are effective when it comes to choosing the right one to make an event a success.
Are you still not sure how to do so? You should consult with an event management company like EMS Events to get the best advice. You can also hire them to organize your events in a professional way at the most affordable prices.